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In 2004, the Governing
Board recognized a need to re-visit Policy 10-10 as its voluntary contribution
concept presented various difficulties for Members. Subsequently, a Position
Paper was developed and the options presented in the Paper were discussed
by the 42nd meeting of the Governing Board (the Position Paper is on file
on the IBAC Website). At its meeting of October 2005, the GB decided in
principle on a proposed new policy. The revised Policy 10-10 was approved
at the GB/44 meeting in October 2006. Policy a) General It Is IBAC Governing Board policy that: 1. The principle means of funding IBAC operations is though contributions from Members. 2. Supplemental funding may be derived from programs such as the Aircrew Identification Card, or other programs that may be approved from time to time by the Governing Board. 3. Direct cash revenue support from other aviation bodies (i.e manufacturers and service companies) will not be sought except for contribution to specific programs as approved by the Governing Board. 4. Calculation of the contributions is to be based on the approved annual budget, plus an additional 3% to be added to the IBAC Reserve Fund to accommodate annual fluctuations in data for memberships and conferences and to adjust for inflation. 5. Any shortfall due to a significant downturn in conferences or memberships for any given year may be made up through other means such as the use of the IBAC Reserve Fund as approved by the Governing Board. 6. In the event of cancellation of a Conference, or non payment by an Association for that year, the Governing Board will review options and approve a contingency if required, such as an adjustment in the rates for the other Conferences or drawing from the Reserve Fund. 7. Membership contributions calculated pursuant to this policy will be in US dollars. b) Contribution Options Annual contributions by Members will be made in accordance with one of two streams as follows. 1. Contributions based on the number of Members in each association (default option); or 2. Contribution from proceeds of conferences for those associations that manage major international conferences and trade shows. c) Formulae for Calculations Annual contributions will be calculated based on data for the number of Members in each association, and conference attendance records from the preceding year (for example the 2007 contribution will be based on data from the 2006 year). The contribution levels will be determined each year based on use of the formulae established in this policy. Variables are: 1. Number of Members in each association each year (Association Members). 2. Number of conference paid attendees (Paid Attendance, excluding exhibitor attendance). 3. Revenue from conference exhibitors (Exhibitor Revenue). 4. Rates as approved each year by the Governing Board. Formulae for calculating the contributions will be as follows. a. Stream 1, Membership Contribution = # of Association Members x $Rate b. Stream 2, Conventions Contribution = (Pd Attendance x $Rate)+(Exhibitor Revenue x %Rate) Note: Rates applied to develop the example in 2005 were as follows: 1. Rate
for Memberships = $40 per member The attached table will be used annually in the calculation. d) Annual Assessment The schedule to be applied for calculating the annual contribution will be as follows: September Determination of ‘Next-Year’ draft budget and proposed rates. October GB approval of budget and rates. November Association input of data for memberships and conferences. December Calculation and advice to Members on contribution for ‘Next Year’. December Corrections provided by Members if necessary. January Invoices sent to associations.
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Policy
10-10
