Subject: Officers

Original Policy:

Revised Policy: Governing Board Approval: June 11, 1993

Revised: June 8, 2000

General

Provisions are made in Bylaws for officer positions and for election of officers (Article VIII). Assignment of specific duties to officers is made in Article IX, and there is further reference to circumstances of certain elections in Article XI.

Positions

Officer positions and general conditions are as follows:

a. The Chairman

Shall be elected from among any Member organization during periods when a Secretariat form of management is employed. During periods when an Administration form is used, The Chairman shall be drawn from the member serving as Administration. The Chairman may not be an employee of a Member, and is elected for a period of three fiscal years.

b. The Vice Chairman

Shall be elected from among any Member organization. The Vice Chairman may not be an employee of a Member and is elected for a period of three fiscal years.

c. The Treasurer

Shall be elected from among any Member organization during periods when a Secretariat form of management is employed. During periods when an Administration form is used, The Treasurer shall be drawn from the Member serving as Administration. The Treasurer may not be an employee of a Member, and is elected for a period of three fiscal years.

d. The Corporate Secretary

Shall be elected from among any Member organization and may be an employee of that Member. The Corporate Secretary is elected for a period of three fiscal years.

e. The Director General

Position exists when a Secretariat form of management is used. He/she is appointed by the Governing Board and serves at its pleasure.

As any vacancies may occur in the elected officer positions, the Governing Board has authority to fill the position for the un-expired term.

Provision exists for the Governing Board to elect other officers as it deems advisable.

In conformity with District of Columbia, U.S.A. corporation requirements, no person may hold the office of Chairman and Corporate Secretary at the same time. The Council's use of the term "Chairman" is synonymous with that of "President" as specified in District of Columbia requirements.

Details of the duties of officers are spelled out in Article IX of By-Laws and these should be consulted. Duties of the Director General are also covered in the Job Description policies of Series 50.

Source of Policy: (1) By-Laws, Article VIII, Sections 1-10, September 14, 1981

(2) By-Laws, Article IX, Sections 1-6, September 14, 1981

(3) By-Laws, Article XI, Section 3, September 14, 1981

(4) Policy 50-1 - Job Descriptions

(5) Policy 10-6 - Day-to-Day Management of Council Affairs

(6) Revision, Governing Board, Montreal, 8-9 June 2000