Subject: Technical Representatives

Approved: June 11, 1993

Revised: June 8, 2000

Revised; June 20, 2002

General

This Policy sets out the provisions for the appointment of IBAC Technical Representatives.

Background
In 1987, when IBAC's management was in the form of a volunteer Administration, the position of IBAC Liaison Officer was created for the principal purpose of establishing closer relationships between IBAC and the International Civil Aviation Organization (ICAO).

Prime responsibility for cultivating such relationships shifted and became much more institutionalized in 1991 with creation of a full-time IBAC Secretariat in Montreal. However, this change did not diminish the need for the Liaison Officer position to enhance the activities of IBAC's Director General and the policies of the Governing Board.

For the most part the Liaison Officers' activities involved IBAC representation on ICAO Panels and Working Groups but they were available for other assignments that matched their operational or technical experience. Appointments to Liaison Officer positions were made by the Governing Board and incorporated in previous versions of this Policy..

At the meeting of the IBAC Planning and Operations Committee (POC) of August 1999, a Paper on Technical Representation was considered and recommended for Governing Board approval. The Governing Board considered the proposal at its meeting of October 15, 1999 (GB/30), approved the concept and requested that the Secretariat amend the Policy on Liaison Officers accordingly.

The Revised Policy (June 8, 2000) incorporated the provision for the appointment of Technical Representatives by the Director General, following consideration of nominees by the Planning and Operations Committee. Individuals with specific expertise are to be appointed, based on mutual agreement with the applicable provisions, to represent IBAC at various technical meetings as required.

At the 6th Meeting of the Planning and Operations Committee (POC/6) 15-16 March, 2002 a Paper was considered on the need to retain the positions and functions of Liaison Officers in the light of recent experience gained in the functioning of IBAC and with the advent of the designation of Technical Representatives. A proposal for the amendment of Policy 40-3 in recognition that the need for the appointment of Liaison Officers had been surpassed was therefore recommended for consideration by the IBAC Governing Board. The Governing Board approved this proposal at its 35th Meeting.

Duties
Technical Representatives represent IBAC at international meetings, as mutually agreed in each instance.

Representatives attending international meetings on behalf of IBAC are expected to present the policies established by IBAC when available, or as otherwise agreed prior to the meeting. In all situations, good judgment is expected when unexpected issues arise.

Representatives are required to submit a Technical Report at the conclusion of each meeting and submit it electronically to the IBAC Secretariat.

Compensation
Compensation is to be provided in accordance with the following guidelines:

a) Representatives in the employ of an organization such as a Member Association, or one of its Members, will be paid by the respective contributing organization.

b) Representatives not in the employ of an organization are to be offered an honorarium at a rate marginally higher than the ICAO daily consultant fee, for the days in which he/she attends meetings on behalf of IBAC, and for the time spent preparing for the meeting and writing the report. A rate of $300 USD per day is recommended for the year 2002. Representatives can choose to accept or refuse the honorarium.

c) Special studies conducted by Technical Representatives and others, whereby a more complex deliverable is required, will be compensated at an appropriate contractual rate determined appropriate by the Director General. The rate may be higher or lower than the rate for technical representation.

d) Travel costs for Representatives will generally be paid by IBAC. However, when Representatives are employed by a Member Association and he/she attends a regional meeting, the Member will normally pay travel costs. Members may make a request to the Director General to have travel costs covered, if necessary for financial reasons.

e) Members are responsible for costs associated with individuals appointed to internal IBAC Committees and Working Groups.

Definitions
1. Technical Representative

An individual appointed by the IBAC Director General who has the knowledge and expertise to represent business aviation in a specific technical discipline or in a specific theatre of the world.

Appointments are for two years, and are renewable at the discretion of the Director General.

2. Contributing Organization

An entity, which volunteers resources for the mutual benefit of business aviation, such as a Technical Representative, to assist IBAC in the conduct of its business.

Source of Policy:

(1) Governing Board Minutes, New Orleans, October 2-3, 1987

(2) Governing Board Minutes, Page 14, Dallas, September 25, 1992

(3) Discussion Paper, October 15, 1999, as presented to and considered by GB/30.

(4) Revised GB/31, Montreal, 8-9 June 2000

(5) Revised GB/35, Montreal, 20 June 2002

Attachment A

IBAC Technical Representatives

David Stohr;

Guy Visele:

Didier Daoust;

Jim Erickson

Jeff Gilley

Jay Evans

Dave Sheehan

Bob Lamond

Heinz Lichius

J. D. Lyon