Protocols

Please click the links below to download the current version of the IS-BAO Audit Protocols :

IS-BAO 2017 Excel Protocols – Version 2.0 (Mac) – Released 31 January 2018
Note 1: This version is compatible with both Windows and Mac computers. Version 2.0 released 05 January 2018 (which can be downloaded here) is still current and has the same functionalities, however some of them will not run in a Mac computer.
Note 2: Unprotecting the Excel Protocols will corrupt the file and make it invalid for submission of the Audit Report to IBAC.

 

Instructional Video :

Instructional video on the Excel Protocols

Frequently Asked Questions :

Please find below some questions frequently asked by users of the Excel Protocols :

Answer : Protection of the file is key to ensure that the contents of the report are valid, and also that they will properly integrate with IBAC’s systems for processing the audit report. As such, the report may not be unprotected, and no unprotected files can be accepted by IBAC for review and processing. Tools have been included into the spreadsheet so that unprotecting it is not needed. If an issue is found in the field that suggests unprotecting might be needed, we suggest to review the guidance information in this FAQ, as well as in the instructional video available in this page. If that does not solve the issue, please report the issue to the IS-BAO Audit Manager for support.
Answer : This issue has been reported by a few auditors and operators in the field. Up to now, IBAC has been unable to replicate this issue in order to develop a final solution to prevent this from happening. However, in the 2017 XLS protocols version 1.1 (and later) a routine has been added that unlocks all editable cells. As such, when this issue is experienced, please go to the “Tools” worksheet and hit the “Unlock Cells” button. The routine will run and by the end of it, a message indicating the cells have been unlocked will be displayed. This should solve the issue; if that does not help, please report the issue to the IS-BAO Audit Manager for support.
Answer : The provided hyperlinks work properly in PCs, but it has been noticed in the field that some versions of Excel for Mac do not support the functions used to display the Standards via hyperlinks in version 1.1. This will be corrected in v1.2 of the XLS Protocols.
Answer : By native Excel behavior, merged cells will not automatically adjust their size according to their contents. The Audit Summary box and the End-of-Chapter Comments boxes are merged cells and behave accordingly. The Audit Summary box has been standardized to 30 lines, and auditors are encouraged to exercise concision to adhere to this limit, and to make use of the comments boxes by the end of each chapter for further information on each specific chapter. However, if the final text does not fit in the provided Audit Summary box, the auditor can manually increase the height of one or more of the rows corresponding to the Audit Summary box until all text is properly displayed. The same can be done with each Comments box provided by the end of the protocol chapters. Please refer to the instructional video provided above for a demonstration on how that can be done.
Answer : Although Excel is not a native text editor, it can be used for applications such as the audit protocols. Text within any given cell may be separated in paragraphs by using Alt+Enter within the cell. This, as well as the formatting tools provided by Excel, can be used to help formatting the texts entered in each cell in a way that is easier to read and understand.
Answer : In the 2017 XLS protocols version 1.1 (and later) a routine is available that exports the Finding Form and Audit Report Form to dedicated files that can be sent in advance to the operators while the rest of the report is under development. This routine can be found in the “Tools” worksheet, by hitting the “Export Audit Report and Finding Forms” button. Once the confirmation message is displayed, the corresponding files can be found in the same folder that holds the XLS Protocols file in your computer.
Answer : Electronic signatures are not required by IBAC for submission of the report. Auditors should ensure signatures are obtained in a printed or pdf version of the report and keep the signed copies in their own records for future reference as needed.
Answer : We strongly recommend to avoid the use of the Share Workbook of Excel as it will make unavailable many of the features of the XLS protocols. The best way to use the XLS Protocols in a team is to have a copy of the file be used by each auditor. By the end of the work, the contents of one copy can be copied and pasted to the other copy, thereby creating the complete report. V1.1 already allows for the complete copy and paste of all protocol questions in each protocol chapter, making this process a lot easier. However, please always remember, when using the XLS protocols, to use the Paste Special > Values (or Paste Text Only) option provided by Excel to ensure the original formatting of the cells in the XLS Protocols are kept intact. Please refer to the instructional video provided above for a demonstration on how that can be done.